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March 2016

New Open Access requirements for the next REF evaluation

(18 March 2016)

Information on new HEFCE and University policy

It is HEFCE and University policy that all peer-reviewed journal articles and conference papers accepted from the 1 April 2016 are made Open Access. Papers that do not meet the HEFCE Open Access policy requirements may not be eligible for submission to the next REF. 

Policy summary - what you need to do

To ensure that work will be eligible for REF submission, the Author Accepted Manuscript of a paper must be submitted to the institutional repository within three months of acceptance for publication. This is the version that has been agreed with the editor/s at the point of acceptance.

How to deposit papers

For the first year of the HEFCE policy, there will be a choice of two ways to deposit papers affected by the policy to the institutional repository. 

  • 1. Deposit directly to Pure – this option is due to launch after Easter;
  • 2. Deposit via the Library’s deposit form – this option is due to launch in March.

 To access these options and guidance materials, visit the Library’s Open Access Gateway.

Gold Open Access

Papers published as Gold Open Access do not need to be deposited. However, the Author Accepted Manuscript must be deposited when requesting Open Access funding from the RCUK and Charity Open Access Fund (COAF) institutional grants.  From 1 April, the system for requesting Open Access funding from the RCUK and COAF institutional grants will be via the Library’s deposit form in the Open Access Gateway.  

Guidance and support

The Library has created guidance materials which summarise these steps and provide answers to Frequently Asked Questions.  These will be made available via the Open Access Gateway and printed copies will be provided for all research-active staff from March.  For further information contact the Library: uml.scholarlycommunication@manchester.ac.uk or 0161 306 1517 (x61517)