What files and papers have you got stored away?
(7 July 2017)
As we approach the end of the academic year, please plan some time to review the information you are storing.
Many of the files and papers we keep are copies of information which is held on the primary central record keeping systems (eg Campus Solutions, Resource Link) and often these contain restricted information, such as person identifying information.
Duplicate copies not only take up valuable digital and physical storage space but also potentially increase the risk of harm to our students, staff and researchers through accidental exposure, eg via email attachments, leading to Data Protection fines and negative reputational impact.
Help to limit this exposure by deleting or shredding unnecessary or duplicate information. The Records Retention Schedule provides guidance on the minimum retention periods for primary records, and further information regarding secure disposal of confidential waste is also available.
All remaining information which is classified as highly restricted or restricted, or which is critical to University operations, will need to be catalogued in Information Asset Registers by the end of December 2017.
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